KI 2162 Microsoft 365 licenses

2023-09-22 (updated 2025-04-01)

This article describes who receives which license, the criteria for an A5 license (employee license), and how to apply for an upgrade.

Students have access to Microsoft 365 A5 For Student Use. Employees can get either Microsoft 365 A1 or Microsoft 365 A5. A5 is the most expensive and comprehensive license, and the criteria for obtaining it can be found below.

The difference between an A1 and A5 license

An A5 license is required for the use of personal UiB clients (both Windows and Mac). With the A5 license, you can download and install the Office suite on up to 5 devices, including privately owned. This license is therefore necessary to use software like Word, Excel, PowerPoint, and Outlook on privately owned devices.

With an A1 license, you can only use the same programs through a web browser. The A5 license also includes PowerBI.

Criteria for obtaining the "employee license" Microsoft 365 A5 for Faculty

Fixed monthly salary.
Employment fraction of at least 30%.

Students are automatically assigned Microsoft A5 For Student Use.

Microsoft 365 A1 for Faculty is assigned to those who do not meet the criteria for A5, and guests.

If you need the A5 license, you can order it through UiBtilgang. Approval from your immediate manager is required, and the department will be invoiced afterward.

Requesting upgrade

When requesting the A5 license through UiBTilgang, and upon approval, it may take some time for the change to take effect. Please try again after a few hours. If the change does not take effect, contact user support.

When your account is deactivated

When an account which is assigned this license as a requestable is deactivated, the license is removed from the account. You will receive an e-mail in this case: "Revoked: Microsoft 365 Faculty A5 license requestable". If your account is reactivated/re-opened you need to re-apply for this license if needed.